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AuctionMan/TENDER - The Tender Management Software System
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Copyright © 2001-2014
paul LEEDER +associates
abn 85 997 892 969
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Disclaimer


AuctionMan/TENDER Presentation
AuctionMan/TENDER © 2008-2014 paul LEEDER +associates - All rights reserved.
(© 2001-2008 Obira Pty Ltd)

AuctionMan/TENDER is the Tender Centre Operator's tool for the management of all types of multiple-item tender sales (e.g. whitegoods, tools, machinery, jewellery, artworks, etc.). It greatly reduces labour while significantly increasing productivity.

With AuctionMan/TENDER you get not only a great software tool but also a commitment from the people behind the product to support the product (and you!) so that you achieve your tender management goals.

N.B. This presentation may not include all of the latest features of AuctionMan/TENDER. Please see the main AuctionMan/TENDER page for a complete features list.



Presentation:

This presentation shows some of the data entry, reporting and configuration screens and menus used to manage your tender sales data. It is by no means exhaustive so please feel free to contact us with your further questions.

Click a picture to see an enlargement (displayed in a second browser window).


Welcome

AuctionMan/TENDER Welcome screen - Click for enlargement
Welcome screen
AuctionMan/TENDER is designed for all types of multiple-item tender sales. Everything from antiques, jewellery and fine art to motor vehicles, plant and equipment to household goods. They're a breeze using The Tender Managemet System - AuctionMan/TENDER!

Need something in particular? Your AuctionMan/TENDER developers are on the job keeping the software right up-to-date, so contact us and make your request known - we thrive on end-user input!

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Tender Register

Tender Register screen - Click for enlargement
Tender Register screen
AuctionMan/TENDER can handle any number of tenders, bids, lots, vendors, buyers, etc.. You are only limited by the physical storage capacity of your computer/network server.

GST, VAT, buyer premiums? No problem! Instant, dynamically updated totals for sales, vendors, buyers? Done!

Commission Rates window - Click for enlargement
Commission Rates window
No annoying database re-indexing necessary. Enter it once and it's done - recorded, indexed, totals updated - one keystroke, simple!

Fixed and sliding scale commissions are standard as well as the ability to handle the unusual situation with a particular vendor or lot.

Bank Deposits window - Click for enlargement
Bank Deposits window
Record all the vital information for your complete tender accounting picture.

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Menus

Main Menu - Click for enlargement
Main Menu
All menus are of the pop-up, point-and-shoot type so they are fast and easy to use.

Just press the key corresponding to the first letter of the menu item you want and AuctionMan/TENDER will take you straight to that screen. But that's not all; it will even remember the last item (vendor, buyer, tender, form, lot/item, etc.) accessed and load it for you.

Reports Menu I - Click for enlargement
Reports Menu I
Functions are grouped logically according to the "before", "during" and "after" stages of tender sale processing.
Reports Menu II - Click for enlargement
Reports Menu II
Inaccessible menu items are marked with a diamond symbol. This usually indicates items which are either not relevant or are unavailable to your particular AuctionMan/TENDER configuration.
Reports Menu III - Click for enlargement
Reports Menu III
AuctionMan/TENDER provides a range of reporting options specific to tender processing requirements.

New reporting options are added periodically as requested by users.

Utilities Menu - Click for enlargement
Utilities Menu
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Vendors

Vendors File screen - Click for enlargement
Vendors File screen
The Vendors File is where details of your vendors are kept. Record name, address and contact details, tax status, payment method, etc. here. This information may be updated at any time.

Search for vendors by unique code or alphabetically by name.

Miscellaneous Charges window - Click for enlargement
Miscellaneous Charges window
All miscellaneous charges pertaining to vendors can be tracked and reported appropriately (miscellaneous charges may also be apportioned on a lot-by-lot basis). Charge line items may be expanded to include several lines of additional detail if required.
Commission Rates window - Click for enlargement
Commission Rates window
Differing commission rates may be applied to individual vendors if needed. These will override commission rates set at the sale header level.
Item Status window - Click for enlargement
Item Status window
Review on-screen all items held/sold for individual vendors.

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Stock/Catalogue

Stock/Catalogue File screen - Click for enlargement
Stock/Catalogue File screen
AuctionMan/TENDER allows you to maintain "stock" files for running a rooms type of operation, or simply to run one-off sales.

For one-off sales, lot numbers form the point of reference for items in the sale.

For rooms operations, item numbers allow you to track items from one tender sale to another.

Stock/Catalogue File Extended Description - Click for enlargement
General Description window
Additional lines of description (up to fifty) may be entered, as desired, to fully describe items requiring greater detail.

Search items by unique code, lot number, item number, alphabetically by description and more.

Stock/Catalogue File Motor Vehicle Description - Click for enlargement
Motor Vehicle Description window
Various record types provide for entry of specialised items such as motor vehicles, jewellery, plant and equipment. These windows pop up instantly at the touch of a key.
Stock/Catalogue File Watch Band Material Pick List - Click for enlargement
Watch Band Material Pick List
Lookup tables (or pick lists) make the process of entering repetitive text a breeze. Just press the F1 key when at the field you need help with.

NSW Police Service Second-Hand Dealer reporting is supported with assignment and tracking of contract numbers, dates in/out, vendor IDs and more.

Stock/Catalogue File - Click for enlargement
Function key assignments
All special functions are listed right on the screen, where you want them to be. Standard function key assignments are always at the foot of the screen and special-task key assignments are included in a box on the screen to which they apply.

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Buyers

Buyers File - Click for enlargement
Buyers File screen
Record (or register) standard information about your buyers (bidders/tenderers) here.

Details of buyers registered "on the fly" may be updated from various points within AuctionMan/TENDER, at your convenience.

Buyers register their bids via numbered tender forms and may specify a spend limit, preference bids and spend limit hierarchy.

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Process Offers/Tenders

Offers/Tenders File screen - Click for enlargement
Offers/Tenders File screen
Offers submitted on numbered tender forms are entered according to bidders' specifications. Spend limits and preference bids may be used, as desired, in any combination.
Knock Down Offers/Tenders screen - Click for enlargement
Knock Down Offers/Tenders screen
Once tender close-off time is reached and all tender form data have been entered, a knock down report may be produced for review before generating invoices for the successful bidders.

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Print Invoices

Print Buyer's Invoice screen - Click for enlargement
Print Buyer's Invoice screen
Print buyer invoices on demand, anytime.

Get the buyer's invoice, display it on-screen (if desired), receipt it and print it.

Alternatively, print invoices as a batch job.

Receipt window - Click for enlargement
Receipt window
Enter receipt information prior to invoice printing, if desired. Or, enter receipt information later as a batch job.

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Report

Print Vendor Accounts screen - Click for enlargement
Print Vendor Accounts screen
AuctionMan/TENDER offers a wide range of print options when it comes to printing out its many reports and lists. Many report print options provide presets which mean that, once the desired options are set, you don't need to reset them next time that report is required.
Print All Bids List screen - Click for enlargement
Print All Bids List screen
All AuctionMan/TENDER reports may be viewed right on screen, in print format, for your perusal prior to printing. This provides a powerful tool allowing you to review report contents without the need to print to hard copy.
Print Catalogue screen - Click for enlargement
Print Catalogue screen
Web Publishing

The Catalogue (and other reports) may be exported in industry-standard formats such as CSV (Comma-Separated Values) and HTML (HyperText Markup Language) for Web publishing and further processing with other software tools.

Vendor Payments screen - Click for enlargement
Vendor Payments screen
Vendor payments may be effected by printing of cheques or, with the assistance of your banking software (see your bank for details), by electronic funds transfer (EFT).

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Housekeeping

System Configuration I screen - Click for enlargement
System Configuration I screen
Various software and database parameters are user-definable to enable configuration to your preference. These are "set and forget" parameters which "remember" your preferred AuctionMan/TENDER settings.
System Configuration II screen - Click for enlargement
System Configuration II screen
Set tax type, GST/VAT rates and methods, create presets for miscellaneous charges and more.
System Configuration III screen - Click for enlargement
System Configuration III screen
Set various global defaults.

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This concludes the presentation (a brief overview) of AuctionMan/TENDER. Contact paul LEEDER +associates for further assistance or to place your order.


Contact

email: paul@leederassociates.biz

telephone: +61 (0)438 353 133

auction management software, live auction software, auctions, auctioneers, auctioneering, auction software, auctioneers software, auctioneering software, auctionman, auction man, paul leeder

post: PO Box 4104, CANDELO, NSW 2550
Australia


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